The number of data to be reported in the entry depends on the degree of ordering of the archival fund or collection.
Information indispensable for an entry to be considered valid are written in bold: In thicker letters, stating:
| # |
Information | Example 1 | Example 2 |
| 1. | The name of the Archives | State Archives in Pazin | State Archives in Pazin |
| 2. | The shelfmark of the fonds | HR-DAPA-2 | HR-DAPA-55 |
| 3. | THE TITLE OF THE FONDS
(In the original language) |
GENERAL LABIN
(Communis Albonae, Comunità d’Albona) |
PREFECTION OF ISTRE IN PULA
(Prefettura dell’Istria a Pola) |
| 4. | Time period of the archives | 1420/1797 | 1923-1945 |
| 5. | The title of the series/unit
(of which the cited item is a part) |
Minutes of municipal council meetings: Book 8 | VI Staff |
| 6. | (Time period of archives within a series) | (1718-1744) | (1923-1924) |
| 7. | The title or information about the content of the unit which is cited
to which the data quoted refer |
fol. 55 (4. IV. 1724) | doc. 5678 |
| 8. | (Range of year or date of unit
to which the data quoted refer) |
(4. IV. 1724) | (12. II. 1923) |
| 9. | (box, bundle, book) | box 6 | box 56 |
Example 1:
(The State Archives in Pazin, HR-DAPA-2, The Municipality of Labin (Communis Albonae, Comunità d'Albona), 1420/1797, Minutes of the Municipal Council Session , book 8: fol.55 (4th April 1724), box 6)
Example 2:
Državni arhiv u Pazinu, HR-DAPA-55, PREFEKTURA ISTRE U PULI (Prefettura dell'Istria a Pola), 1923-1945, VI. Osoblje, (1923-1924), dok 5678 (12. II. 1923), kutija 5.
