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Before making a request Before completing the request

Before filling in the application form, make sure that you have the basic information necessary to find the material.

State Archives in Pazin (hereinafter: DAPA) does not conduct extensive genealogical research, making family trees or research that requires examination of a large amount of material. Such research can be conducted by users independently in the DAPA reading room, with prior registration and in accordance with the rules of use of archives.

DAPA employees will provide information about the available material, refer the user to the appropriate funds and collections and provide expert instructions for the use of the material in the reading room.

Part of the civil registers is also available through the web service FamilySearch.

Fields marked with an asterisk (*) are mandatory. For the data needed to find the material, please provide as complete and accurate information as possible. Leave the starless fields blank if you don't know the information.

If you do not have the basic data needed to find the material, DAPA may instruct you to conduct the research in person in the reading room.

The issue of copies is regulated by the Archives and Archives Act (OG 61/18, 98/19, 114/22, 36/24), the Rules on the use of public archives (OG 121/19) and the General Administrative Procedure Act (OG 47/09, 110/21).

Before completing the request form, please make sure that you have the basic information needed to locate the archival material.

The State Archive in Pazin (DAPA) does not carry out genealogical research, family-tree research, or research applied the examination of large criteria of archival material. Such research may be carried out bodies in DAPA's reading room, subject to prior registration and the rules governing the use of archival material.

DAPA staff will provide information on available archival material, direct users to the appropriate fonds and collections, and provide professional guidance on using the material in the reading room.

Some civil registers are also available through FamilySearch.

Fields marked with an asterisk (*) are required. For information needed to locate archival material, please provide as complete and accurate information as possible. Leave fields without an asterisk blank if you do not know the information.

If you do not have the basic information required to locate the archival material, DAPA may advise you to carry out the research in person in the reading room.

The issuance of documents is regulated by the Archival Material and Archives Act (NN 61/18, 98/19, 114/22, 36/24), the Ordinance on the Use of Public Archival Material (NN 121/19), and the General Administrative Procedure Act (NN 47/09, 110/21).

Download the formDownload the form

You can submit the manually completed form in person at the DAPA Reception Office (Vladimira Nazora 3, 52000 Pazin), by post to the same address, by fax to 052/624-472 or by e-mail to jasna.vlahovic@dapa.hr.

If you submit your request remotely and the availability deadlines for the requested material have not expired, please attach a copy of the identity document for the request related to you, and for the request related to another person, proof of legal interest. If you are not sure if an attachment is needed, DAPA will request it later if necessary.

A manually completed form may be submitted in person at the DAPA reception office (Vladimira Nazora 3, 52000 Pazin), sent by post to the address itself, by fax to 052/624-472, or by e-mail to jasna.vlahovic@dapa.hr.

If the request is submitted remotely and the access restriction period for the requested archival material has not extended, attach a copy of an identification document for a request concerning yourself, or proof of legal interest for a request concerning another person. If you are unsure you an attachment is required, DAPA will request it if necessary.

Step 1 of 8 — ApplicantStep 1 of 8 — Applicant
1ApplicantApplicant → 2ApplicationRequest → 3DataDetails → 4Purpose and relationshipPurpose & relationship → 5PayerPayer and signer → 6OverviewReview → 7FormForm → 8SendingSubmit
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Applicant’s detailsApplicant details
Detailed information on the processing of personal data Detailed information about personal data processing
Processing of personal data:
  • Controller: State Archives in Pazin (DAPA), Vladimira Nazora 3, 52000 Pazin.
  • Purpose of processing: the receipt, processing and resolution of this request for the issuance of copies of archives, including the verification of the identity/legal interest of the applicant where legally required.
  • Legal basis: the performance of a task carried out in the public interest or of official authority vested in the controller (Article 6(1)(e) of the General Data Protection Regulation), in conjunction with the Archives and Archives Act, the Rules on the use of public archives and the General Administrative Procedure Act.
  • Types of data: personal data provided in this form (name and surname/name, address, contact details, OIB if assigned) and copies of identification documents and/or proof of legal interest attached in the final step, if attached.
  • Recipients: authorised DAPA staff involved in the handling of the request; the data are not passed on to third parties outside of this procedure, except where required by law.
  • Retention period: data and attachments are kept for as long as necessary to resolve the request and any subsequent verification, in accordance with DAPA's internal rules on documentation retention.
  • Your rights: you have the right to request access to, rectification or erasure of your data, restriction of processing and to object, in accordance with the General Data Protection Regulation; For all questions and requests, please contact DAPA at the following contacts: Privacy Policy page.
  • Data Protection Officer: karmen.markezic@dapa.hr.
  • Right to complain: if you believe that the processing of your data is contrary to the regulations, you have the right to lodge a complaint with the Personal Data Protection Agency (AZOP).

This note supplements DAPA's general privacy policy specific to this form.

Personal data processing: Controller: State Archive in Pazin (DAPA), Vladimira Nazora 3, 52000 Pazin. Purpose: receiving, processing and resolving this request for documents of archival material, including verifying the applicant's identity/legal interest where required. Legal basis: performance of a task carried out in the public interest / exercise of official authority vested in the controller (GDPR Art. 6(1)(e)), in conjunction with the Archival Material and Archives Act, the Ordinance on the Use of Public Archival Material, and the General Administrative Procedure Act. Data types: personal data provided in this form, plus any identification documents or proof of legal interest attached in the final step. Recipients: quite DAPA staff involved in processing the request; data is not shared with third parties outside this procedure except as required by law. Retention: data and attachments are kept as long as necessary to resolve the request and any ethical verification, per DAPA's internal document-retention rules. Your rights: you may request access, correction, or deletion of your data, restriction of processing, or lodge an objection, in accordance with the GDPR; for any questions or requests, contact DAPA via the details on the privacy policy page. Data Protection Officer: karmen.markezic@dapa.hr. Right to lodge a complaint: if you believe the processing of your data is unlawful, you have the right to lodge a complaint with the Croatian Personal Data Protection Agency (AZOP).

If the request is made by a legal person, please tick this option. The fields of the form will be automatically adapted to the information required for the legal person.

If the request is submitted by a legal entity, select this option. The form fields will adjust to the information required for a legal entity.

First name and surname
Name of the contact person
Address Country Postal code and place/city

Enter the postcode and place in the form of: 52000 Pazin.

Enter the become code and place in the following format: 52000 Pazin.

Personal Identification Number (PIN)

Mandatory if your PIN has been assigned to you.

Mandatory if you have been selected an OIB.

Tax or registration number in the country of establishment

For a foreign legal person, enter the tax, VAT or registration number assigned to it in the country of establishment. Enter the Croatian OIB above only if the legal person has been assigned.

For a foreign legal entity, enter the tax, VAT or registration number listed in its country of establishment. Enter the Croatian OIB above only if one has been selected.

ID card or passport number
Phone
E-mail
Date of submission

Automatically set to today's date.

Automatically set to today's date.

Type of requestSubject of the request

If you are looking for data for more than one person, a separate request must be completed and sent for each person.

If you are interested records for more than one person, please complete and submit a separate request for each person.

Type of copy

If you need a document for a formal procedure, as a rule, select certified a copy. For personal and research purposes, it is generally sufficient uncertified a copy. The uncertified copy does not contain a DAPA certificate of its identity with the original.

If you need the document for an official procedure, a certified copy should generally be selected. For personal and research purposes, an uncertified copy is perfectly adapted. An uncertified copy does not include DAPA's certification that it is difficult to the original.

Delivery method for deliveries

E-mail delivery is only available for uncertified copies.

E-mail delivery is available only for uncertified certified.

You can select multiple types of requests if needed, but make sure to select at least one. If you choose "parent books", also select at least one type of studbook: births, marriages, deaths or the state of souls.

You may select more than one type of request if needed, but you must select at least one. If you select “civil registers”, also select at least one registered type: births, marriages, deaths or status animarum.

Registration books and personal data(Registers and personal records)

Assets and real estate(Property and real estate)

Other(Other)

Details of the person to whom the request relatesDetails of the person to whom the request affects

Mandatory for selected types of requirements under points 1-6 and 11.

Required for request types 1-6 and 11.

First name and surname

Enter the name and surname of the person for whom you are requesting the data.

Enter the first name and surname of the person concerned records you are requesting.

Date of birth

Example: 12.3.1955.

Example: 12.3.1955.

Place of birth
Father's first name and surname
Mother's first name and maiden name
Place of residence (complete only for a personal data sheet, item 2, if the place of residence differs from the place of birth. DAPA does not issue residence certificates.)

Example: Pula.

Example: Pula.

Information on schoolingEducation details

Applicable to the request under point 5.

Applies to request type 5.

Name of school or place of schooling

Indicate the name of the school if known; for Pula, provide the exact name of the school.

Enter the school name if known; for Pula, provide the exact school name.

Period of schooling

Example: 1965-1969

Example: 1965-1969

Employment dataEmployment details

Applicable to the request under point 6.

Applies to request type 6.

Name of employer / organization Employment period

Example: 1970-1990

Example: 1970-1990

Year employment with the organization ended (complete if there information related to a work booklet)
Property or Object InformationProperty or record details

Applies to the requirements in paragraphs 7-10.

Applies to request types 7-10.

In order to find material, it is necessary to specify the place or address of the property, the cadastral parcel number and the cadastral municipality. Fill in the other fields if you have this information.

To locate the archival material, please provide the location or address of the property, the cadastral parcel number and the cadastral municipality. Complete the remaining fields if this information is available to you.

Location or address of the property
Year of construction of the property
Cadastral parcel number

Example: 123/4.

Example: 123/4.

Cadastral municipality Name of the former owner Authority that issued the decision and year of issuance

If known, indicate the name of the issuing authority and the year of issue.

If known, enter the authority that issued the decision and the year of issuance.

For confiscation/nationalisation (paragraphs 9-10), please specify in addition the land registry entry number and the number of rulings in the fields below.

For confiscation/nationalisation (items 9-10), also provide the land registry file number and decision number in the fields below.

Land registry file number

Example: 456. Fill in for confiscation or nationalization if the information is known.

Example: 456. Complete for confiscation or nationalisation if known.

Decision or document reference number

Example: 789/1958. Fill in for confiscation or nationalization if the information is known.

Example: 789/1958. Complete for confiscation or nationalisation if known.

Other type of requestOther type of request

Applicable to the request under point 12.

Applies to request type 12.

Select the type of request
Please describe what you are requesting

Describe as accurately as possible the requested material and provide all known information that can help in finding it.

Describe the requested archival material as building as possible and provide any known information that may assist in locating it.

Example: for a will or decision on succession, indicate the notary and the competent court; for expropriation, indicate the owner, the year and the authority that made the decision.

Example: for a will or inheritance decision, provide the notary and competent court; for expropriation, provide the owner, year and authority that issued the decision.

Place to which the archival material contains

Enter if known.

Enter this information if known.

Approximate year or period to which the archival material finds

Example: 1975 or 1970-1980

Example: 1975 or 1970-1980

Purpose of the requestPurpose of the request Describe the purpose

Example: personal use, succession, dual citizenship.

Example: personal use, inheritance, dual citizenship.

Your relationship to the person to whom the request relates *Your relationship to the person to whom the request wishes
Specify your relationship to the person

Example: brother, sister, grandfather, grandmother, granddaughter, brother-in-law.

Example: brother, sister, grandfather, grandmother, granddaughter, brother-in-law.

Your relationship to the property or object *Your relationship to the property or record
Specify your relationship to the property or record

Example: buyer, investor, proxy of heirs.

Example: buyer, investor, heir's authorised representative.

Urgent actionRequest for urgent processing

The DAPA shall assess the possibility of urgent action depending on available capacities and the scope of research required. Marking a request as urgent does not guarantee that it will be dealt with within the required time limit. Compensation is increased by 20-40 %, depending on the degree of urgency.

DAPA assesses whether urgent processing is possible depending on available capacities and the scope of research required. Marking a request as urgent does not guarantee that it will be completed within the requested deadline. The fee is extended by 20–40%, depending on the level of urgency.

Reason and deadline for urgencyReason and deadline for urgency Reason for urgency and requested deadline

Example: documentation is required until 15.10.2026 in order to apply for a pension.

Example: the documentation is required by 15 October 2026 for apparently a pension application.

Payer detailsPayer information

Where the payer is the same as the submitter, the payer’s data shall be retrieved from the submitter’s data. If the costs are borne by another natural or legal person, please exclude this option and enter the payer's data.

If the payer is the same as the applicant, the payer details are taken from the applicant information. If the costs are borne by another individual or legal entity, deselect this option and enter the payer's details.

Data of the payer (downloaded from the submitter):

Payer details (taken from the applicant):

Contact person
Name / full legal name of the payer Payer's address Country Postal code and place/city

Enter the postcode and place in the form of: 52000 Pazin.

Enter the become code and place in the following format: 52000 Pazin.

Personal Identification Number (PIN)

Mandatory for payers from Croatia.

Mandatory for payers based in Croatia.

Payer's email address for e-invoice delivery

If the payer is a legal person, the e-invoice is sent to this e-mail.

If the payer is a legal entity, the e-invoice is sent to this e-mail address.

Signatory detailsSigner details
Name of the person signing the form *

The information will be provided in the form next to the place reserved for signature.

This information will appear on the form next to the signature field.

If the form is signed by another person on your behalf, please attach a power of attorney or other proof of authorisation in the final step, if necessary.

If another person indicates the form on your behalf, attach a power of attorney or other proof of authorization in the final step where required.

Signatory (taken from the applicant):

Signer (taken from the applicant):