REPUBLIC OF CROATIA
DRŽAVNI ARHIV U PAZINU
CLASS: 406-04/24-01/02
REFERENCE: 2163-56-02-24-4
Pazin, 28 March 2024
On the basis of Article 15. the Public Procurement Act (Narodne Novine (NN; Official Gazette of the Republic of Croatia) No 120/16 hereinafter: JOHN) and Art. 4. Decisions on conducting a simple procurement procedure CLASS: 400-01/23-01/02, REF. NO: 2163-56-01-23-1 of 10 March 2023 – State Archives in Pazin
represented by director Mirela Mrak Kliman
Invitation to a OFFER
IN A SINGLE PROCEDURE
Procurement Record Number: E-JN 1/24
The State Archives in Pazin, Vladimira Nazora 3, Pazin, as the client initiated a simple procurement procedure for the adaptation of the exhibition hall.
1. GENERAL ORDERING DATA
Client: STATE ARCHIVE IN THE PAZIN
MB: 3089240
OIB: 55059300119
Address: Vladimira Nazora 3, 52000 Pazin
Telephone/telefax: 052 624 077 / 052 624 472
Internet address: www.dapa.hr
E-mail: dapa@dapa.hr
Procurement Record Number: E-JN 1/24
Type of procurement procedure: simple procurement
2. DESCRIPTION OF THE PROCESSING COURT
• Subject of procurement: Adaptation of the exhibition hall (final construction works) on the location Vladimira Nazora 3, 52000 Pazin
The subject-matter of the procurement is described in detail in the Cost Statement ANNEX 1 of this Procurement Document
• Cpv code and name: CPV: 4500000 - Completion of construction works
• Estimated value of procurement: €34,500 excluding VAT
• Technical specifications of the subject of the procurement: The technical specifications of the subject-matter of the procurement are set out in the Cost Statement in ANNEX 1.
Tenderers are obliged to study the Cost Statement in detail and get acquainted with all the requirements from the same and, in accordance with the above, make and submit their bid.
All interested bidders can visit the renovation premises every working day from 8.00 a.m. to 2.00 p.m. for the purpose of completing the Excise Statement, with prior notice on the phone number 052 624 077.
3. METHOD OF THE OFFER
• Content of the tender
The tender must contain:
1. Completed, signed and certified Excise (Annex 1)
2. Completed, signed and certified Tender Sheet (Annex 2)
• Detailed procedure (mode and deadlines) in case of a complaint about the service provided
• The tenderer shall submit its tender by e-mail only within the deadline for submission of the tender: dapa@dapa.hr
• Deadline for submission of tenders: 11 April 2024 at 12.00
4. PROCESSING CONDITIONS
• This procurement procedure involves the conclusion of: of the Treaty on the Adaptation of the Exhibition Hall in the State Archives building in Pazin, Vladimir Nazor 3, Pazin.
• Deadline for completion of works: The supplier undertakes to make an adaptation of the exhibition hall in the State Archives building in Pazin, Vladimir Nazor 3, Pazin within 30 days from the date of signing the Public Procurement Contract.
• Deadline, method and conditions of payment: The executor undertakes to invoice the delivery at the agreed prices, and payment is made within 15 (fifteen) days from the date of receipt of the e-invoice.
• Provisions on electronic invoice
In accordance with the Act on Electronic Invoicing in Public Procurement (OG 94/18), the Client is obliged to receive invoices exclusively in the form of electronic invoices, i.e. e-invoices.
Therefore, it is necessary for bidders to send issued invoices through their chosen information intermediary in the form of e-invoices, because the same sent by e-mail or in paper form will not be able to receive or make payments to the client.
The only invoices that the client will be able to accept as valid are invoices issued in electronic form in accordance with the European standard and sent through a selected information broker.
Advance payment
Advance payment is excluded, as well as the request for security of payment by the selected bidder.
• Tender selection criterion:
1. Lowest price
2. In the event that two or more offers offer the same price, the offer received earlier will be selected
• Completion of the procurement procedure: The procurement procedure ends with the enforceability of the selection or annulment decision.
• The Contracting Parties shall conclude a public procurement contract in writing within 15 (fifteen) days from the date of enforceability of the selection decision.
5. OTHER
1. Method of determining the offer price, offer currency
• Unit prices from the offer are constant during the period of validity of the offer.
The tenderer shall express the price of the tender in euros.
• The price of the offer is written in figures. All costs and discounts must be included in the price of the offer without value added tax.
• The tenderer is obliged to indicate the price of the offer without VAT, VAT and the price of the offer with VAT.
• The offer is made without a special fee.
2. Language and letter of offer
• The offer is made in Croatian language and Latin script.
3. Other notices
• Inquiries about the subject of procurement should be sent exclusively by e-mail: dapa@dapa.hr
• The contracting authority shall send a written notice of the results of the procurement by e-mail to all tenderers within thirty (30) days of the expiry of the deadline for the submission of tenders.
• The Client reserves the right to cancel this procurement procedure at any time,
i.e. not to choose any offer, all without any obligations or fees of any kind
types according to the tenderer.
