The State Archives in Pazin is an institution for safekeeping the archival material which was originated by different creators (municipalities and other administrative units, companies etc) and, if requested, this material can be copied. The State Archives does not do researches for users but we will meet your request if this does not take up too much time.

Making copies is one of the ways of using archival material which is regulated by the Archives and Archival Institutions Act (OG 61/18), Ordinance on the usage of archives (OG 67/99).

The person who needs copies (the Applicant) fills in the Application form for obtaining copies. (.pdf, 120 kB)

The application for access to and/or copies of archival or documentary records shall be submitted in person to the State Archives in Pazin in writing on a standardized official form at the Registry. If the client is unable to submit the application in person, the completed form can be sent by mail, fax or e-mail.

If the requested records are made out to the applicant and the availability periods have not expired, the applicant must prove his identity by presenting his identity documents.

If the application is sent by post, fax or e-mail, the applicant is required to enclose a copy of the identity document.

If the requested records are not made to the applicant and the availability periods have not expired, the client must support the application with evidence of his legal interest (power of attorney, authorization, purchase contract, deed of gift, etc.).

When submitting an application, the clients are required to provide all necessary information. Individuals should provide their first name and surname, address, identity card number and telephone/mobile phone number.

Applications submitted by legal entities must include the exact name of the company/institution/association, VAT ID No., address for delivery of copies, email address for delivery of e-invoices/PDF invoices and the name of the person submitting the application on behalf of the legal entity.

For public entities, a purchase order is also desirable. If any of the above-required information is missing, the application cannot be received.

In compliance with the Administrative Procedure Act, the DAPA must respond to every application within 30 days upon receipt. If the information given in the application is sufficient, the request will be processed within 15 days.

In some cases, it is possible to fill in a priority processing application form. The DAPA will accept this application after evaluating the possibility of fulfilling such application. The DAPA will turn down any application that cannot be processed urgently. The priority processing means that you will receive a response within the same day or the next day.

In case there is some missing information in the application, the DAPA will contact the Applicant by phone and ask him to complete the form with the missing information. In compliance with the Act on the Right to Access Information (OG 172/03), the DAPA is obliged to answer the applicant’s enquire about the application (if the request is in progress, if it has been processed and when it will be completed). During the process , the DAPA is not obliged to give any information related to the content of the response to the application.

 

The DAPA sends the response to the Applicant by mail, to the address indicated in the form. The fee for obtaining copies is paid upon receiving the response.

The fee is paid according to the Price List of the State Archives in Pazin. (.pdf, 248 kB)

The fee for Priority processing is, in compliance with the General Terms of the Pricelist, increased by 20 to 40 %.